Scheduling a meeting in Outlook

Summary

Outlook isn't just a handy tool for sending and receiving email, but also has a scheduling function to set up meeting and appointments for colleagues and staff.

This article explains how you can create a meeting request and conferences in outlook, for our organization. Here's how you can maximize productivity in your workspace.

Body

Overview

Outlook isn't just a handy tool for sending an receiving email, but also has a scheduling function to set up meeting and appointments for colleagues and staff.

This article explains how you can create a meeting request and conferences in outlook, for our organization. Here's how you can maximize productivity in your workspace.

How to:

To set up a meeting in Outlook, you can do the following: 

 

    1. Select the calendar Icon in the lower left hand corner of outlook

 

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    2. Select New appointment from the calendar and you will see a second window populate for the appointment set up.

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    3. Enter subject for your meeting 

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You can also use the Scheduling Assistant to help you find the best time for your meeting. The Scheduling Assistant can check the availability of attendees and suggest a time.Uploaded Image (Thumbnail)

    4. Enter the names of the people you want to invite.

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  • when selecting attendees this will take you to the global address list were you can search for names.

    5. Choose a suggested time slot or manually enter a start and end time 

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    6. Use the Add rooms button and select a location for the meeting to find a conference room.

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    7. Select save and close to send the invitation 

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You can also customize your meeting by: Adding attachments, Requesting in-person attendance, Setting a recurrence, and Adding notes or an agenda.

 

Details

Details

Article ID: 21443
Created
Thu 9/19/24 3:55 PM
Modified
Tue 2/11/25 11:14 AM

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