Microsoft Outlook - Managing an Email Distribution List

If you are a manager of a distribution list or a security group for email, you can edit members of that list. This document will go over how to edit the membership of that group using Outlook.

Summary 

If you are a manager of a distribution list or a security group for email, you can edit members of that list.  This document will go over how to create a distribution list, how to add a user, and how to remove a user. 

PLEASE NOTE: Microsoft 365 Distribution lists are created via Microsoft 365 Admin Center

 

Content

1. How to create a Distribution List
2. How to Add a User
3. How to Remove a User

 

How to Create a Distribution List: 

1. Go to the Microsoft 365 admin center and log in
2. In the left panel, click Groups -> Active groups. 
3. Select Add a group
4. Choose Distribution and hit Next
5. Fill in the group name, description and email alias. 
6. Assign group owners and members
7. Click Create group to finish.

 

How to Add a user:

1. Sign into Microsoft 365 admin center
2. Navigate to Groups -> Active Groups 
3. Find the distribution list and click to update it.
4. Select the Members tab 

       5. Click View all and manage members or Manage membership 

       6. Select Add members, search and select user(s) then save changes. 

 

How to Remove a user: 

1. Sign into Microsoft 365 admin center 
2. Click Groups ->Active groups 
3. Choose the distribution list
4. Go to the Members tab
5. Choose either Manage member or View all members (depending on the admin interface layout)
6. Find the user you wish to remove

 

 

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