Microsoft Outlook - Copying Mailbox Mail to Another Mailbox

This details how to set up a rule to copy incoming mail from one mailbox you have access to to another one that you have access to.

Overview

This details how to set up a rule to copy incoming mail from one mailbox you have access to to another one that you have access to.  

 

How to:

1. In Outlook, highlight the folder you want to make the rule for.
   1. Once highlighted, got to the top under the Home tab and find the “Rules” option under the “Move” category.  Choose “Create Rule”
   2. If you don’t see “Create Rule”, make sure you have the “inbox” folder selected
2. Select the Advanced options button on the bottom left of that window.
3. For Step 1: Select Conditions, choose “Sent to MailboxName”, then hit next
4. For Step 1: Select Actions, choose “move a copy to the specified folder”
   1. Click the blue text at the bottom that’s underlined in blue that says specified.
   2. Choose the “Inbox” folder of the mailbox you want to copy to.  Hit next.
5. Also, for Step 1: Select Actions, choose “stop processing more rules”.  Hit next
   1. You could choose not to do this, and have other rules you’ve created get applied to it as well.
6. Skip Step 1: Select Exceptions.  Hit next.
7. You can choose to run the rule on items already in your inbox on the next page.  Hit “Finish” when you’re done.