How to - Setting Up Microsoft 365 Calendar Integration in Zoom

Overview

This article walks you through how to connect your Microsoft 365 calendar to the Zoom Workplace application. Once connected, your Zoom meetings will sync with your calendar, allowing you to view and manage your full schedule from within Zoom.

Applies to: Faculty Staff

Step-by-Step Guide

Instructions

1 Sign In to the Zoom Workplace Application

Before connecting your calendar, make sure you are signed in to the Zoom Workplace desktop application.

●If you need help signing in, refer to the Zoom Workplace Sign-In article before continuing.

2 Locate the Calendar Connection Prompt

Once signed in, you will be taken to the Zoom Home Screen where a calendar connection prompt will be displayed.

●In the center of the Home Screen, locate the message: "You haven't connected your calendar yet. Connect now to manage all your meetings and events in one place."

●Click Connect now to proceed.

Zoom Home Screen calendar connection prompt
3 Choose Your Calendar Service

You will be prompted to connect either a Google Calendar or a Microsoft 365 calendar. The steps for both are the same — this guide covers the Microsoft 365 option.

●Click Connect under the Microsoft 365 option.

Zoom calendar service selection screen showing Google and Microsoft 365 options
4 Select Microsoft 365 in the Zoom Web Portal

Clicking Connect will open the Zoom Web Portal in your browser to complete the calendar authorization.

●Select Microsoft 365 from the available options and click Next.

Zoom Web Portal calendar selection screen with Microsoft 365 option
5 Authorize Zoom to Access Your Microsoft 365 Account

You will be taken to an authorization page where Zoom requests permission to connect to your Microsoft 365 account.

●Review the requested permissions on the authorization screen.

●Important: Make sure to enable Presence as Read and Write so that your Microsoft Teams status will sync to Zoom.

●Click Authorize to complete the connection.

Zoom authorization screen for Microsoft 365 account access with Presence Read and Write option
6 Confirm the Connection and View Your Calendar

Once authorized, you will receive a confirmation that your calendar has been successfully added.

●Return to the Zoom Workplace application — your Microsoft 365 calendar should now be visible and synced.

💡 About Bi-Directional Calendar Sync

This integration enables bi-directional data transfer between Zoom and Microsoft 365. Any changes made in one calendar will automatically reflect in the other, ensuring your schedule is always up to date across both platforms.

Support & Assistance

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