Overview
Outlook isn't just a handy tool for sending an receiving email, but also has a scheduling function to set up meeting and appointments for colleagues and staff.
This article explains how you can create a meeting request and conferences in outlook, for our organization. Here's how you can maximize productivity in your workspace.
How to:
To set up a meeting in Outlook, you can do the following:
1. Select the calendar Icon in the lower left hand corner of outlook
2. Select New appointment from the calendar and you will see a second window populate for the appointment set up.
3. Enter subject for your meeting
You can also use the Scheduling Assistant to help you find the best time for your meeting. The Scheduling Assistant can check the availability of attendees and suggest a time.
4. Enter the names of the people you want to invite.
- when selecting attendees this will take you to the global address list were you can search for names.
5. Choose a suggested time slot or manually enter a start and end time
6. Use the Add rooms button and select a location for the meeting to find a conference room.
7. Select save and close to send the invitation
You can also customize your meeting by: Adding attachments, Requesting in-person attendance, Setting a recurrence, and Adding notes or an agenda.