Overview
Outlook isn't just a handy tool for sending an receiving email, but also has a scheduling function to set up meeting and appointments for colleagues and staff.
This article explains how you can create a meeting request and conferences in outlook, for our organization. Here's how you can maximize productivity in your workspace.
How to:
To set up a meeting in Outlook, you can do the following:
1. Select the calendar Icon in the lower left hand corner of outlook
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2. Select New appointment from the calendar and you will see a second window populate for the appointment set up.
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3. Enter subject for your meeting
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You can also use the Scheduling Assistant to help you find the best time for your meeting. The Scheduling Assistant can check the availability of attendees and suggest a time.
4. Enter the names of the people you want to invite.
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- when selecting attendees this will take you to the global address list were you can search for names.
5. Choose a suggested time slot or manually enter a start and end time
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6. Use the Add rooms button and select a location for the meeting to find a conference room.
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7. Select save and close to send the invitation
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You can also customize your meeting by: Adding attachments, Requesting in-person attendance, Setting a recurrence, and Adding notes or an agenda.