Microsoft Outlook - Copying Mailbox Mail to Another Mailbox

Summary

This details how to set up a rule to copy incoming mail from one mailbox you have access to to another one that you have access to.  

 

How to:

  1. In Outlook, select the folder you want to crate the rule for. 
    • Note: If you do not see the Create Rule option, make sure the Inbox is selected. 
  2. Go to the Home tab, then under the Move section, select Rules -> Create Rule. 
  3. In the Create Rule window, select, Advanced Options (bottom-left corner).
  4. Step 1: Select Conditions
    • ​​​​​​​​​​​​​​Choose sent to MailboxName
    • Click people or public group, select the mailbox name, then hit Next. 
  5. Step 2: Select Actions 
    • Select move a copy to the specified folder
    • Click the blue specified link
    • Choose the Inbox of the mailbox you want to copy the mail to. Click Next.
  6.  Select stop processing more rules, this will prevent additional rules from acting on the same message. Hit Next 
  7. Step 3: Select Exceptions 
    • Do not select any exceptions, click Next
  8. On the final screen, choose whether to run the rule on messages already in the folder. Click Finish

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Notes: This rule will require Full Access Permissions to the destination mailbox. 

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